Privacy statement
Equal Labs collects as little personal data as possible: only what you send when you book a call or email us. This statement explains what that is, why, and what your rights are.
Who we are
Equal Labs, owned by Aleksandra Vik, Oleanderlaan 21, 1171 ZZ Badhoevedorp. KvK 42168988, BTW NL003453776B30. Questions about privacy: aleksandra@equallabs.nl. Equal Labs is responsible for the personal data described here.
What we collect and why
| Situation | Data | Purpose | Legal basis |
|---|---|---|---|
| You book an intro call | Name, email address, your answer to the optional question, date and time | To plan and hold the call | Your request (steps before a possible agreement) |
| You email us (Quickscan, early access, CV request, a question) | Your email address, name and what you write | To answer you and follow up on your request | Your request, and our legitimate interest in replying |
| You visit the website | IP address and basic technical data, kept briefly by our hosting provider | To deliver the website safely | Our legitimate interest in a secure, working website |
We do not use tracking cookies, analytics or advertising. We do not make automated decisions about you.
Who receives your data
We use a few providers to run our business. They process data only on our instructions:
- Google (Google Workspace): email and the booking calendar
- Cloudflare: website hosting
Google and Cloudflare may process data outside the European Economic Area. They use the EU standard contractual clauses and the EU-US Data Privacy Framework to protect it. We never sell your data or share it for marketing.
How long we keep it
- Booking details and emails: up to 2 years after our last contact, unless we start working together.
- If we work together, client records are kept for 7 years, as Dutch tax law requires.
- Hosting logs: as long as Cloudflare keeps them for security, usually days to weeks.
Clients and suppliers
If you become a client or supplier, we also process contact and billing details (name, organisation, address, email, phone, bank account, KvK and BTW number) to carry out our agreement and keep our administration. The legal basis is that agreement and our legal obligations. Data you share during an engagement is handled under a separate processing agreement where needed.
Security
We protect your data with two-step login on all accounts, encrypted connections (HTTPS) and access limited to Equal Labs. If something goes wrong, such as loss or unauthorised access, we act straight away and report it where the law requires.
Your rights
You can ask to see, correct or delete your data, to receive a copy, withdraw your consent, or object to how we use it. Email aleksandra@equallabs.nl and we will reply within one month. If you are not satisfied, you can complain to the Autoriteit Persoonsgegevens (autoriteitpersoonsgegevens.nl).
Changes
We update this statement when our way of working changes. Last updated: .